Office Moving Checklist

You need to be thinking about the move long before your actual move date.  Our checklist will help you plan and organise your move so that you can minimise costs and downtime and start work in your new office as quickly as possible.

6 months prior to your move:

• Select an employee to be the “Project Manager” to coordinate all phases of the moving process.
• Assess any changes that need to be completed in the new location and start selecting the appropriate personnel such as architects, space planners, painters, carpet fitters, electricians, and furniture & office equipment suppliers.
• Identify which items will be moved and which will be sold or disposed of.
• Identify any new items to be purchased.

4 months prior to your move:

• Confirm the number of employees to be moved and create an office plan for the new location.
• Select suppliers to complete any modifications to the new premises.
• Move unused files to a Records Management Supplier (Please contact us if you require this service)
• Place orders for any new purchases.

2 months prior to your move:

• Decide whether you prefer your employees to pack their work areas or if you would like the moving company to provide packing services.
• Go over any moving regulations with the building management of both the old and new locations.
• Request estimates from moving companies and select a mover.
• Call White & Co. on 01489 774910 for your quotation and advice.

3 weeks prior to your move:

• Meet with all employees to review the move and go over responsibilities and procedures.
• Distribute labels, cartons/crates and packing materials supplied by the moving company to each employee so that they can begin packing non-essential items.
• Review schedule and new office layout with the moving company.

1 week prior to your move:

• Label all furniture and items to be moved.
• Continue employee packing of work areas.

Move Day:

• Walk through both the old and new location with Removals crew to make sure all items have been moved and that there is no damage.

Day after the Move:

• Meet with Removals crew for adjustments to furniture and unpacking.
• As employees unpack their work area items place empty cartons/crates in a central collection area.